Routines have a certain magical quality.
In my experience, good routines create a virtuous spiral – good routines increase efficiency, work quality and satisfaction with work. You feel in-control, you manage relationships well enough and manage to have fun while getting shit done.

The secret to forming these routines isn’t in our ‘will power’ or whatever the new-age gurus want us to believe. It is simply a function of good work atmosphere where we look forward to meeting co-workers and doing work together. (or at-least not actively hating the work or colleagues.)

In one of my earlier roles, I was handling in excess of 10 brands. It was made possible because clients were kind and considerate (so scope of work never was in doubt and we worked on actual problems, not manufactured ones. This was made possible by senior management setting the right expectations.), servicing team was smart and earnest (so I could delegate some amount of strategy work with them. This was possible because they were driven to grow in their career by the management.) and creative teams actually trusted me with my briefs and feedback (so we interacted more and more fruitfully. The agency had a culture of respecting the planner’s role. So when I entered the role, I did my best to preserve that expectation too.). The owner of the agency was instrumental in inspiring a hunger for success. He was a hard taskmaster but was generous too. All of these things allowed me to form a coherent routine.

I would start my day by writing for an half an hour – often this blog, or notes on a strategy project or a brief. This habit of writing everyday would intellectually stimulate me. Due to this, I would enter any new project with a charged up mind.

The second habit was to clarify the brief during the meeting itself. I was lucky to get some good clients who would engage in a dialogue and not misunderstand the questions with ego. Often, a well articulated problem statement is enough to kickstart great creative work. I would try to get that agreed upon during the first meeting itself.
The third habit was to write my brief as soon as I got back to office from the meeting, often on the way to office itself. I was usually excited by the brief, would have a few hypothesis already in my mind. Writing thoughts down helps find out errors in thinking. It helps build a coherent logic. So my argument/ ppt and briefs would be done on the day of meeting with clients itself.

Fourth habit was getting my brief vetted with the Chief creative officer. Thankfully, it was an excellent partnership where conversations led to interesting possibilities and ideation.

So essentially, good people enabled me to form good routine and consequently we did some great work together.

On the other hand, if there is no routine – chaos ensues. Chaos ensues because people don’t feel that they are in control. And that is a function of how badly the leadership runs the organisation.
At another place, we were forever fire-fighting – either imagined or real. Often because senior management had not set right expectations with clients or right processes internally. The work is forever delegated and junior-most person does all the work. this approach is bound to fuck up. A place where senior people do not deign to even write down their thoughts in an email or put together a slide or even think of an idea is bound to fail. The place was stratified – those who work as underclass, those who brow-beat (manage) the underclass during meetings/ email/ phone call as the ruling class. This kind of stratification cannot possibly lead to respect for work and hence creation of good work.

People would turn up late at work, because they were dreading what was going to hit them. So even a slow day would not bring a break, it only meant limbo.

There was a deep mistrust among people and leaders didn’t do much to change that. No one was celebrated, but blame was distributed handsomely. So people were busy avoiding blame, not chasing possibilities.

Which meant, I couldn’t depend on servicing team for basic things like competitive analysis, creative teams to listen to my briefs in good faith or have an honest conversation, leadership team to solve issues and not blame in return instead.

So we couldn’t plan our work well enough. Which meant no possible routine to build.

Without a drive to win, we kept on dragging. Projects took needlessly long time to get completed. There were numerous meetings that only served to break the flow and waste time. The agency was forever on backfoot.

The agency is on a downward spiral. The organisational structure ensures it. It is not led by owners but by ageing bureaucrats. They are whiling their time until they hit retirement. They hide behind hierarchies. They are jaded and can’t will themselves to learn new things. Which is not to say that they don’t know the buzzwords though. They throw meetings and new hires at new problems, instead of pausing, thinking and honestly changing something about the way they work. They have no thesis for their future. They are hurtling blindly into future and they won’t let the young unfetter their vision. They are doomed.

People are not idiots. They sense this. They call it bad energy. They call it a dump. The sincere most among them try to patch things over, work hard. The cynical merely enjoy the chaos. Neither can form a routine. Neither can work meaningfully.